Wildfire Coordination Template

Pull official evacuation orders from your county or fire agency and recreate the zones as named regions in AidGrid (Settings → Regions). Tag each zone with its current order level: warning, evacuation, repopulation. The triage engine uses zone status to boost urgency for cases inside active evacuation orders.

• Every active zone created with current order level
• Cross-checked against the official agency map within the last hour
• Zone names match the agency's naming so partners are unconfused

Add evacuation centers, animal shelters, supply distribution sites, and registration desks. For wildfires, animal capacity is often a bottleneck — split it from human capacity as a separate resource so matching is honest. Add hours of operation; 24/7 sites should be marked explicitly.

• Human and animal shelter capacity tracked separately
• 24/7 sites marked so after-hours matches don't route to closed locations
• Re-entry / repopulation centers added if applicable

Decide who owns capacity updates at each shelter (typically the on-site lead). Give them the 'coordinator' role and walk them through the mobile capacity edit (tap the occupancy number → adjust → save). Set a 2-hour reminder so capacity doesn't go stale during peak intake.

• Each shelter has a named capacity owner
• Mobile capacity update tested by the owner
• Stale-capacity reminder set to 2 hours

Wildfires usually involve multiple agencies (fire, sheriff, Red Cross, county OES, mutual aid). Document who you'll refer cases to for each scenario in Settings → Partners. Add their preferred channel — some accept email, some prefer a secure link, some have an API integration. Agree on a sitrep cadence (every 2 hours during active fire behavior).

• Partner referral routes documented for the top 5 case types
• Preferred channel confirmed with each partner contact
• Sitrep cadence agreed and on the team calendar

During active fire behavior, urgency scores will run high — that's correct. Trust the triage engine but always sanity-check 90+ cases before paging on-call. Use the duplicate banner to merge the inevitable wave of cases reporting the same neighborhood. When evacuation orders change, update zone status immediately so re-triage reflects reality.

• Every 90+ urgency case touched within 30 minutes
• Duplicate clusters reviewed at each briefing
• Zone status updated within 10 minutes of agency orders changing

After repopulation, run a full coordination summary for the incident period. Export PDF for the agency hot-wash and CSV for your own program metrics. Capture three lessons learned in the report notes — what worked, what didn't, what you'll change. Archive temporary shelters but keep the zones so next season's setup is faster.

• Final PDF shared with partner agencies within 7 days
• Three lessons learned captured in the saved report notes
• Zones retained, temporary resources archived